Dashboard
Today's Activity
| Time | Customer | Transaction | Category | Amount | Currency | Staff |
|---|
Daily Transactions
Transactions are permanent records. Employees see their own records; Admin sees all records. Use the date filter to view a specific day. Customer Name and Phone Number are separate search fields.
| Date/Time | Transaction | Category | Amount | Currency | Customer Name | Phone | Staff | Session | Status |
|---|
Customer / Transaction History
Transactions remain here after an employee closes a session.
| Date/Time | Customer | Phone | Transaction | Amount | Currency | Staff | Status | Action |
|---|
Credit Management
Credits are permanent customer receivables. Employees can view and manage their own credits; Admin can view all credits. Customer Name and Phone Number are separate search fields. Transaction Type, Service / Type, Currency, Paid, Remaining, and Status are shown for every credit. Payments immediately update the original transaction and credit record.
| Original Date | Customer Name | Phone Number | Transaction Type | Service / Type | Original Credit | Currency | Paid | Remaining | Staff | Status | Action |
|---|
LEC Transactions
Separate LEC function. One customer/meter = one row and the balance decreases as LEC is sold.
| Date/Time | Meter Name | Meter Number | Amount | Balance | Staff |
|---|
My Session
Opening Session
Your opening balances are assigned by Administration (Admin). You cannot change the opening figures yourself.
Record Customer Transaction
This is the employee transaction entry area. For a credit, select Transaction = Credit; the selected service/type, amount, currency, customer name and phone are automatically carried into Credit Management.
LEC Transaction
Record a customer's LEC purchase. The amount will be deducted from your session LEC balance.
Current Session
Add / Replenish Stock
This is not a customer transaction. It increases your session and is linked to the source (normally Admin Reserve).
Close My Session
The system calculates the expected closing balance. Count what you physically have and enter the actual closing figures below. The system will compare Actual vs Expected.
Expected Closing Balances
AutomaticActual Closing Count
Enter at closingMy Daily Transactions
Permanent| Date/Time | Customer Name | Phone | Transaction Type | Service / Type | Amount | Currency | Status |
|---|
My Credit Management
PermanentCredits recorded above with Transaction = Credit appear here automatically. Customer name, phone, service/type, credit amount, currency, payments and status are retained permanently.
| Date | Customer Name | Phone | Transaction Type | Service / Type | Original Credit | Currency | Paid | Remaining | Status | Action |
|---|
Employee Transfer
Transfers move bureau stock between employees. They do not create profit or change total bureau assets.
| Date/Time | From | To | Item | Amount/Qty | Reason | Recorded By |
|---|
Closing Session
Admin review. Each employee is checked separately against expected LRD, USD, LEC and cards.
| Employee | Status | LRD | USD | Orange USD | Orange LRD | MTN USD | MTN LRD | LEC | BNB | Orange Card | MTN Card | Bloom Bank | Bloom Bank RIA | Opened | Closed |
|---|
End-of-Day Summary
This is a separate daily summary. It consolidates the separate functions without deleting or merging their original records.
Profit for the Day
Daily profit currently includes all recorded commissions for the selected day, converted to USD at the report rate, less expenses. Other profit sources can be added later without changing transaction history.
Daily Commission
Admin only. Record commission earned for each business day. These entries feed directly into End-of-Day and Monthly Summary.
| Date | BNB (LRD) | Orange LRD | Orange USD | MTN LRD | MTN USD | Total LRD | Total USD | Total in USD |
|---|
Monthly Summary
Monthly Commission
Monthly totals are calculated automatically from the Daily Commission records. Commission entry is done only in Admin → Daily Commission.
Monthly Activity by Function
| Function | Count | Total Amount / Quantity |
|---|
Bank Accounts
Separate function for bank balances and movements.
| Date/Time | Bank | Action | Amount | Reference | Staff |
|---|
Scratch Cards
Separate function for Orange and Lonestar scratch card stock.
| Date/Time | Network | Action | Qty | Note | Staff |
|---|
Expenses
Separate expense function used by End-of-Day and Monthly Summary.
| Date/Time | Category | Description | Amount | Currency | Staff |
|---|
Staff Management
Admin only. The bureau has two official staff members. Additional helpers can be added temporarily when needed.
Open Staff Session
Administration assigns the starting figures before the staff member begins work. These figures become the official opening balances for that session.
Official Staff
Account & Password Management
Admin only. Administration can change the login password for the Admin account, Jeff, SK, or any temporary/additional staff member at any time.
| Name | Role | Username | Reset Status | New Password | Action |
|---|
Add Temporary / Additional Staff
Use this when another person helps at the bureau. Their name and session remain recorded separately from the two official staff members.
Session Management
View the current session status for each staff member. Administration assigns the authorized opening and closing time for each session. An open session cannot be opened a second time.
| Staff | Staff Type | Status | Authorized Time | Opened | Opened By | Action |
|---|
Authorized Closing-Time Adjustment
Admin only. If a staff member’s authorized time has expired, Administration can extend it. The original time, new time, reason, administrator, and timestamp are retained. The session remains open until the adjusted closing time.
Staff List
| Name | Username | Staff Type | Status |
|---|
Reserved Cash Control
Admin only. This is bureau reserve stock, not an employee transaction sheet.
Opening Reserve
Reserve Movement
| Date/Time | Item | Action | Amount/Qty | Given To / Reason | Admin |
|---|